Frequently Asked Questions
What types of functions are held at the Lodge?
The Lodge is as versatile as it is charming: welcoming a variety of special events and occasions from social functions such as weddings, rehearsal dinners, showers, family reunions to corporate meetings, retreats and holiday parties.
View some of the many different types of events we can host here.
For a wedding, can the Lodge be used for both a ceremony and reception?
The Lodge can host both wedding ceremonies and receptions. Outdoor wedding ceremonies can also be accommodated. Tented functions are also welcome.
What if we want an outdoor ceremony and it rains that day?
If the weather takes a turn for the worse, we will set up the ballroom for your ceremony.
Are any other events taking place at the same time as ours?
Wedding events have the exclusive use of the Lodge. Two smaller events (such as a business meeting) may utilize different rooms or floors at the same time for your entire rental time.
What is the maximum capacity in the Lodge?
The Lodge has a maximum facility capacity of up to 250 people when utilizing both floors. The first floor can hold 120 for a seated event but can accommodate 150 when the living room furniture is removed for an additional fee. The second floor can hold a maximum of 150 people for a seated event. Tents and outdoor furniture can be rented to accommodate additional seating and space needs.
How far in advance can I book my event?
The Lodge can be booked up to 2 years in advance. Further dates must be approved by a manager.
What is included in the rental fee?
Your rental fee includes use (by you and/or your caterer) of the facility during your contract hours, our inventory of indoor tables and chairs, and staff to oversee your event. Your menu, bar, linens, flatware and other equipment must be arranged through your caterer or outside vendor.
When can I tour the Lodge?
To accommodate our clients varied schedules we offer tour appointments on weekdays, weeknights and Saturdays. Please contact our office so that we can find a time and date that will work for you. 630-789-7095 / firstname.lastname@example.org.
Who do I contact to sign a contract?
To begin the contract process, please contact the Lodge at (630)789-7095 / email@example.com.
Do you have a list of caterers?
Yes, we have a list of licensed caterers that work at our lodge often. We recommend them for their quality menus and attention to detail.
Can I bring in an outside caterer?
Yes, you are welcome to bring in your own choice of caterer. However, your caterer will have to apply for a One-Day License with the Village of Hinsdale. The fee for this is $500 along with an additional $500 refundable security deposit.
Is liquor permitted at our event?
Liquor is permitted at the lodge. For complete details in our Policies and Procedures Packet, CLICK HERE.
Can we rent a tent for our event?
Yes, you can rent a tent for your event. Tents must be rented through our pre-approved vendor. Fees apply.
Is liquor allowed in the tent?
Yes, if you are renting the Lodge and have a tent behind the lodge, your guests can have liquor in the tent.
Can we rent a pavilion in the KLM Park and have a tent set up next to it for our ceremony and reception?
You may rent a pavilion through the Hinsdale Parks and Recreation Department and rent a tent through the KLM pre-approved vendor. Fees apply.
Can we have bottles of liquor at our reception tables?
The Lodge does not allow open bottles of liquor at the tables. All drinks need to be served by the licensed bartender.
What if we want a champagne toast for our guests?
The bartender or servers will pour at the tables for the toast.
Can we bring in our own decorations?
You may decorate the Lodge for your event; however, you may not tape or tack any decorations to the walls, doors or windows. Confetti, glitter, rice and other like items are not allowed inside or outside of the facility. Candles are allowed, but flames must be enclosed.
Who is responsible for the cleanup at the end of our event?
The Lodge and the catering staff are typically responsible for the majority of cleanup. All garbage and personal items brought into the facility must be taken out by you or your caterer prior to your event end time. Dumpsters are available directly outside of the the Lodge kitchen entrance.
Do you have audio/visual equipment?
The Lodge has an in-house audio system, featuring iPod and wired microphone hookups. We have a central audio/cd system for the building, allowing music in individual rooms or throughout the lodge. Available video equipment includes a projector, projector screen, TV and DVD player. Fees apply.